Sending out the completed Final Hearing Bundle
Sending out the completed Final Hearing Bundle
When the eBundle PDF is complete it should be renamed to a suitable filename. The particular court or other tribunal may have rules about filenames to be used for eBundles which are to be sent to it. In the absence of any specific rule, if you will be sending the eBundle to the tribunal as an email attachment then it should be renamed to a filename which starts with the name of the party submitting it, and includes the word eBundle, the name of the case, the number of the case, and the date of the hearing at which it will be used:
Smith - eBundle - Smith v Jones REF-2023-1234 hearing 11 Oct 2024.pdf
If the eBundle contains placeholders for any video or audio files, the video/audio files themselves (e.g. the mp3 or mp4 files) will be being sent along with the eBundle and should be named similarly:
Smith - Video - Smith v Jones REF-2023-1234 hearing 11 Oct 2024 - Video of No 18 Garden 23 Nov 2017 - 3min 32s.mp4
Some tribunals have a document upload system. If you will be providing the eBundle to the tribunal using a document upload system which requires you to log on and enter the case number and name on the upload screen, it is usually unnecessary to include the party, case name and number in the filename as well.
eBundle - hearing 11 Oct 2024.pdf
Video of No 18 Garden 23 Nov 2017 - 3min 32s.mp4
You need to provide copies of the eBundle PDF to your barrister, and to the other side (together with any other PDF bundles which are to be provided at the same time such as perhaps a Core Bundle) using the agreed file transfer system.
If there are video or audio files, they should be provided at the same time as the eBundle PDF.
The tribunal may have directed you to provide agreed summary documents in PDF form, and possibly hardcopies of the PDF bundle, at the same time or by a later date.
You provide the same PDFs to the tribunal office. Most tribunals have a document uploading facility which can be accessed on the web. Depending on the tribunal, use of its document upload system may be compulsory for all PDFs or it may simply be an option available to be used for PDFs which are too large to send as email attachments.
If there are video/audio files the tribunal may require them to be uploaded to the tribunal's website or may ask for them to be sent by post on a memory stick. Or you may be allowed to email your own download link to the tribunal.
The tribunal may have directed you to provide a certain number of hardcopies now or by a later date. It is usual to bring along a hardcopy to the hearing for the use of witnesses (in addition to any hardcopy you yourself may wish to have).
It is important to make sure, so far as you are able, that the eBundle is complete before you send it out so that this situation does not arise. But if, after the eBundle has been sent out, it were to become apparent that an important document or documents had been missed out, you would need to create a supplementary eBundle, containing just the extra documents, to be used alongside the original eBundle. Having a main eBundle containing most documents and some further documents in a supplementary eBundle is not ideal. If all documents are in the main eBundle then they can be arranged in the best logical (e.g. usually chronological) sequence whereas if some documents are in a supplementary eBundle those documents are being provided outside the most useful sequence. So you should make sure, as far as you can, that the eBundle is complete before you send it out.
If you do end up needing to provide further documents you cannot just create a replacement eBundle containing the extra documents inserted in the appropriate chronological positions within the eBundle. This is because you do not know to what extent each recipient of the original eBundle may have already started to use it by, for example, adding their own extra bookmarks and comments to their copy of the eBundle. Even if they have not actually added bookmarks or comments they may have made external notes which refer to page numbers so that a replacement eBundle with documents having different page numbers (because new documents have been inserted part way through) would cause confusion and/or extra work. Also each party's barrister may have produced a skeleton argument or other similar documents referencing eBundle page numbers.
So you should create a supplementary eBundle and not attempt to create a replacement eBundle. Permission from the tribunal may be required for the supplementary eBundle to be admitted as evidence.
Smith - Applicant's Supplementary eBundle - Smith v Jones REF-2023-1234 hearing 11 Oct 2023.pdf
If the other side realise that they have mistakenly not asked for some documents which they regard as important to be included they might create a supplementary eBundle ("Respondent's Supplementary eBundle" if they are the Respondent). Because of the requirement for permission (and the possibility of the other side objecting) generally it is the party which wishes extra documents to be admitted which produces a Supplementary eBundle and then seeks permission.
Jones - Respondent's Supplementary eBundle - Smith v Jones REF-2023-1234 hearing 11 Oct 2023.pdf
If permission is given for the use of a supplementary eBundle then the same requirement for hardcopies as applied to the main Bundle will also apply for the Supplementary Bundle.
This information page is designed to be used by clients of John Antell who have entered into a written agreement for the provision of legal services.
Any explanation about naming conventions or other matters in the context of legal procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. Also, even as an overview, the information will not be applicable to every case as procedures vary between different courts and other tribunals and any tribunal may give alternative procedural directions in an individual case. So please do not rely on the above but contact me for advice.
Any information about specific computer techniques is provided for information purposes only and you should satisfy yourself, before using any techniques, software or services mentioned, that the techniques are appropriate for your purposes and that the software or service is reliable.
Every reasonable effort has been made to ensure that the information in this page is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me.
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